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You might choose to make this page private

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This document is intended as a reference for facilitators leading the onboarding session. It will evolve alongside your Maker/HackerSpace adapting to new tools, rules, and community norms.

This page is divided into two parts:

• Part 1: Guide

  A flexible, editable document you can adapt to suit your space. Use it as a script, checklist, or reference, whatever works best for your team.

• Part 2: Member Onboarding Overview

  A simple breakdown of the key topics covered in the onboarding form that new members or users will complete before gaining access.

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Part 1:

👋 Welcome to the Space!

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This onboarding session will take approximately {XX minutes/hours}, during which you'll get a guided tour of our space and learn about:

• 🧰 What you can create, build, and explore here
• 🔧 The tools and equipment available
• 🚨 Our essential health, safety, and community guidelines

Let’s help you get comfortable and confident in making, tinkering, and collaborating!

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🧭 A Walk Around the Workshops

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Here’s what you need to know as you navigate the space:

• ✅ Always scan in when you enter. This helps us track usage and improve access.
• 🚪 Keep doors closed behind you. Especially fire doors!
• ⚡ Electrical Room: Restricted access. Please do not enter or use for storage.
• 🚷 Entrance Area: Keep clear. It's a designated emergency exit route.
• 🔥 Fire safety: Fire call points and extinguishers are located at every exit. Report any damage to [email protected]

Fire Safety Notes:

• Use the red extinguisher only for electrical fires.
• Emergency exits are clearly marked—main one is through the double doors you entered.
• If you let someone in, you’re responsible for showing them around and ensuring they follow the same rules.

🔁 These safety principles are shared across makerspaces, fab labs, and workshops worldwide.

Key Reminders:

• 🧹 Always clean up after yourself
• 👥 If you’re giving someone a tour, stay with them
• 🔥 Don’t be on fire (Rule Zero 😅)
• 🧠 Use common sense—we prefer not to make unnecessary rules </aside>

💻 Digital & Electronics Area

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Rules at a glance:

• 🧴 Water bottles are okay. Food or drinks are not!
• 🧼 Tidy up your workspace before you leave
• 🕶️ Check the VR Zone Guide and Camera Booking Info for device usage

Using Computers:

• 💾 Save your work to personal USB drives or cloud storage
• 🧹 Computers are wiped monthly without notice
• 🔐 Some software requires your own login credentials

Respect the Digital Culture:

• ✅ Log out, clear history, and power down if you're last to leave
• 🧑‍🤝‍🧑 Help each other out—we're all learning
• 🔒 Don’t change security settings or install unauthorized software
• 💸 Use premium software only on designated machines

Special Equipment Notes:

• 🥽 VR headsets may record screens/voices—be mindful
• 🖨️ Printer/copier: Use responsibly to reduce costs and waste </aside>

🛠️ Dirty Workspaces & Workshops

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This area is equipped for heavy-duty making — including woodworking, metalworking, welding, and use of a wide range of hand and power tools. ⚒️

Please treat this room with care and follow all safety protocols:

• ⚠️ Hazardous tools and equipment in use
  • Includes saws, grinders, welders, sanders, drills, and more
  • Only trained members may use specific machines
  • Always wear Personal Protective Equipment (PPE)—such as safety goggles, gloves, and hearing protection
• 🔐 Access is restricted
  • Use of this room requires prior training or supervision
  • The room is locked and not available for general use unless scheduled
• 🔥 Emergency use only door
  • Use the side exit only in the event of a fire or emergency
  • Fire extinguishers and first aid kits are located at key points—know where they are
• 🧹 Clean up thoroughly before leaving
  • Return all tools to their proper storage
  • Sweep or vacuum dust, metal shavings, or debris
  • Wipe down benches and shared surfaces
• 🚫 No food or drink allowed in this space
• ❓ If you're unsure how to use a tool—ask for guidance before using it </aside>

🧗 Stairs & Lifts

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• 🚷 Don’t sit, store, or block the stairs.
• 🛗 Issues with the lift? Email and put DO NOT USE SIGN on the lift. </aside>

🚰 Sink & Cleaning Area

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• 👐 For hand-washing and pouring away non toxic liquids.
• 🩹 First Aid Kit and 👁️ Eye Wash Station available
• 🔥 Fire Extinguishers nearby
• 🧽 Whiteboard use is okay. Please erase if unattended
• 🍵 Take your mugs back to the kitchen! Don’t leave them here. </aside>